Illinois Notary Primer Practice Exam

What record must an Illinois Notary Public maintain for each notarization?

1. A detailed journal entry

2. A record of fees collected

3. A list of clients served

4. A log of completed notarizations

The correct answer is: A detailed journal entry

An Illinois Notary Public is required to maintain a detailed journal entry for each notarization performed. This journal serves as a formal record of all notarizations and is crucial for establishing a clear and traceable history of notarial acts. It helps ensure transparency, accountability, and compliance with legal standards. The entries typically include essential details such as the date and time of the notarization, the type of document involved, the names and addresses of the individuals involved, and the method of identification used to verify the signers’ identities. Maintaining such a record protects both the notary and the signers by providing a documented account of the transaction in case any questions or disputes arise later. While maintaining records of fees collected or a list of clients served could be useful for administrative purposes, they are not specified legal requirements for Illinois Notaries. Similarly, a log of completed notarizations does not encompass the detailed information required in the journal entries mandated by state law. Therefore, the emphasis on a detailed journal entry is crucial for understanding a notary's responsibilities and compliance in Illinois.